Minutes of the Board of Directors’ Special Meeting - January 6, 2022
Attendees
Members of the Board of Directors (the Board):
- Mary Reid, Vice-Chairperson
- William Adair, Director
- Kory Earle, Director
- Maureen Haan, Director
- Penny Hartin, Director
- Brad McCannell, Director
- Dr. Joe McLaughlin, Director
- Laurie Ringaert, Director
Regrets:
Me Paul-Claude Bérubé, Chairperson
Philip Rizcallah, Chief Executive Officer (CEO)
Accessibility Standards Canada Public Officers:
- Philipe Sarrazin, Senior Director, Corporate Services and Chief Financial Officer (CFO)
- Dino Zuppa, Senior Director, Standards and Grants and Contributions
- Maggie Saunders, Director, Intergovernmental Affairs
- Micah Walter, Senior Policy Analyst, Governance and Reporting
- Heather Scott, Policy Analyst, Communications
- Jasmine Desloges, Coordinator, Governance and Reporting
- Gavin Scharfe, Analyst, Business Analysis (IM/IT)
Minutes
Thursday, January 6, 2021
1. Welcoming remarks and roll call
The meeting opened with a roll call and words of welcome from the Vice-Chairperson.
26-1 Motion presented and seconded to open the meeting at 12:00 p.m. EST.
Carried by all.
2. Land acknowledgement
Director Laurie Ringaert presented a land acknowledgement in honour of Indigenous peoples in the province of Manitoba, from where she was participating in the virtual meeting.
3. Board meeting agenda
Document 3A: Proposed agenda
26-2 Motion presented and seconded that the Board approve the agenda of the special meeting of the Board of Directors’ held on January 6, 2022.
Carried by all.
4. Departmental Plan 2022 to 2023
Document 4A: Briefing note
Document 4B: Departmental Plan 2022 to 2023
Board members received a copy of the Departmental Plan (DP) prior to the meeting for their review. Philipe Sarrazin, Senior Director for Corporate Services and CFO, informed Board members that the 2022 to 2023 DP is the organization’s third one. It covers the April 1, 2022 to March 31, 2023 fiscal year. The DP, along with the Departmental Results Report (DRR), are key documents on how the organization plans and then reports to Parliamentarians and the public.
Further information on the DP was provided by Heather Scott, Policy Officer. The document was prepared by staff with input and review from the Chairperson and Vice-Chairperson, the Internal Affairs Committee and the Office of the CEO. The DP is based on the DRR and Program Inventory. The plan provides a detailed outline of the organization’s spending for the next fiscal year and describes the expected results of its activities. It also supports Parliamentary annual reviews and budget approvals.
Both English and French versions of the DP are in plain language. The organization’s branding is included in the plan. The accessibility of the plan has been improved. The section “Plans at a Glance” is a summary of the DP.
Final revisions and formatting will be done once the DP is approved by the Board. Both English and French versions of the DP will then be shared with Minister Qualtrough for approval. Following ministerial approval, staff will submit the report to the Treasury Board Secretariat for January 22, 2022. Board members stated that the DP reflects the progress of the organization since the beginning and achievement of its initial objectives. After the DP is tabled in Parliament, staff will publish it on the organization’s website.
26-3 Motion presented and seconded to approve Accessibility Standards Canada’s 2022 to 2023 Departmental Plan, as presented on January 6, 2022. Staff will complete final editorial changes prior to sending the DP to the Minister’s office.
Carried by all.
5. Concluding remarks
Board members were informed that the DRR that was approved in the September 2021 meeting will be posted on the website in January 2022.
6. Motion to adjourn
26-4 Motion presented and seconded to adjourn the meeting at 12:35 p.m.
Carried by all.