Minutes of the Board of Director’s Special Meeting - June 17, 2021
Attendees
Members of the Board of directors (the Board):
- Me Paul-Claude Bérubé, Chairperson
- Mary Reid, Vice-Chairperson
- William Adair, Director
- Kory Earle, Director
- Maureen Haan, Director
- Penny Hartin, Director
- Brad McCannell, Director
- Dr. Joe McLaughlin, Director
- Laurie Ringaert, Director
Accessibility Standards Canada public officers:
- Philip Rizcallah, Chief Executive Officer (CEO)
Minutes
Thursday, June 17, 2021
1. Welcoming remarks and roll call
The meeting opened with words of welcome from the Chairperson.
22-1 Motion presented and seconded to open the meeting at 12:00 p.m. (Eastern Standard Time).
Carried by all.
22-2 Motion presented and seconded to appoint Mary Reid as minute-taker for the meeting.
The Chairperson noted that Director Rabia Khedr sent an email of resignation effective June 15, 2021 with copy to all Board members, the CEO and Privy Council Office.
Carried by all.
2. Land acknowledgement
The Vice-Chairperson acknowledged the ancestral land of Indigenous peoples of Newfoundland and Labrador, one of the territories in which the meeting was taking place and a statement for respectful relationships with all peoples of Turtle Island in the work towards collective healing and true reconciliation.
3. Board meeting agenda
Document 3A: Proposed agenda
The Chairperson presented the proposed agenda.
22-3 Motion presented and seconded to approve the agenda as presented.
Carried by all.
22-4 Motion presented and seconded to move in-camera with the CEO for agenda items 4, 5 and 6.
Carried by all.
22-5 Motion presented and seconded to close the in-camera session.
Carried by all.
4. CEO objectives for 2021-2022
Document 4A: Briefing note
Document 4B: CEO objectives for 2021-2022
22-6 Motion presented and seconded that the Board approve the CEO’s objectives for 2021-2022, which includes the commitment and performance measures for this year, as presented at the Board of Directors’ Special Meeting held on June 17, 2021, with the following modifications:
- Modify objective under Relationship with Board of Directors:
- Provide the Board of Directors with reports on community engagement including meetings with disability organizations.
- CEO to provide Key Performance Indicator(s) for the following objective:
- Create more opportunities such as the Annual Public Meeting, and presentations, to engage with the community of Persons with Disabilities.
Carried by all.
5. Agreement on roles and responsibilities of the board of directors and the CEO’s office
Document 5A: Briefing Note
Document 5B: Agreement on roles and responsibilities-Board and CEO
Document 5C: Appendix B – roles and responsibilities-Board and CEO
22-7 Motion presented and seconded that the Board approve the Agreement on Roles and Responsibilities of the Board of Directors and the CEO’s Office, as presented at the Board of Directors’ Special Meeting of June 17, 2021, with the following three modifications to the bullets on page two:
- The Board provides information and insight to the CEO on important developments in the disability community relative to the work of Accessibility Standards Canada.
- The Board offers strategic insight and recommendations to the CEO on ways to advance the work of Accessibility Standards Canada.
- The CEO’s Office supports the Board to fulfil their responsibilities in providing administrative support and technical expertise and submits recommendations for Board consideration based on knowledge, data and analysis.
Carried by all.
6. Follow-up to board evaluation/performance
Document 6A: Briefing note
Document 6B: Board evaluation and performance recommendations
Recommendations of the Performance Appraisal Committee were supported. A final document will be submitted for approval at the next regular Board meeting (September 2021).
7. Concluding remarks
Before providing concluding remarks, the Chairperson asked the Chairs of the Strategic Planning and Governance Committees about whether the vacant position on the Strategic Planning Committee should be filled before the fall appointment of standing committee members.
The Chair of the Strategic Planning Committee, Maureen Haan, indicated their work does not require full committee membership at this time.
The Chair of the Governance Committee, Kory Earle, indicated that the Governance policy should be flexible to the needs of standing committees.
It was agreed that appointment to replace the vacated position on the Strategic Planning Committee is not required at this time. Appointments to standing committees will take place at the September meeting as per the Annual Critical Dates Calendar.
The Chairperson thanked everyone for their time and in particular the Performance Appraisal Committee and the support of the Strategic Planning Committee.
The Chairperson expressed appreciation to everyone for their hard work during the second year for the organization.
The next regular Board meeting is September 13-15, 2021. A draft proposed agenda will be forwarded in the coming weeks. Board members were asked to let the Chairperson know if there are additional items and how much time they require. The agenda will include a one-hour generative discussion; the Strategic Planning Committee will provide the topic.
Director Brad McCannell agreed to provide the next “Get To Know Me” session which started at the last regular Board meeting with presentation by Director Kory Earle.
Director Dr. Joe McLaughlin agreed to provide the land acknowledgement.
8. Adjournment
22-8 Motion presented to adjourn the meeting at 3:05 p.m. (Eastern Standard Time).
Carried.