Record of Decisions of the Board of Directors’ Regular Meeting – March 3 to 5, 2026

Tuesday, March 03, 2026

1. Welcoming remarks and roll call

• 54-1 Motion presented, seconded and carried by all to open the meeting at 12:02 p.m. Eastern Standard Time.

2. Land acknowledgement

3. Declaration of conflict and interest

• No conflict of interest was identified by the Board.

4. Board meeting agenda - Document 4A

• 54-2 Motion presented, seconded, and carried by all to approve the Board meeting agenda of March 3-5, 2026, as presented.

5. to 9. Consent agenda

• It was requested that document 5A (Record of Decisions-November 2025 Board meeting) be reported under item 15 for further discussion.

10. Business arising: Motion for new dates for June 2026 Board meeting

• 54-3 Motion presented, seconded, and carried by all that Board approve the new dates for the Board of Directors’ meeting to be scheduled from June 08 to 10, 2026 in Halifax, Nova Scotia.

11. What’s happening 

12. Chairperson’s report – Document 12A

13. Chief Executive Officer’s report – Document 13A

• The Chief Executive Officer highlighted the organization’s achievements and progress and expressed appreciation for the continued support and contributions of the Board of Directors, as well as staff’s efforts and dedication.

14. Location/Dates for the June 2027 Board meeting

• Director M. Yazdani-Seysan presented various options for the location of the June 2027 Board meeting. The Internal Affairs Committee will review options and consider timing of conferences in 2027. Board members will propose final approval of location and dates at the June 2026 Board meeting.

15. Items Pulled from the consent agenda

• It was confirmed that certain items discussed at the November 2025 meeting will be reviewed at the June 2026 Board meeting.
• 54-4 Motion presented, seconded, and carried by all to approve the Record of decisions of November 25-28, 2025, as presented.

16. Chief Executive Officer’s performance assessment 2025-2026  

• 54-5 Motion presented, seconded, and carried by all that the Board proceed to the in-camera session with invitation for D. Zuppa to participate in the session.
• 54-6 Motion presented, seconded, and carried by all that the Board close the in-camera session.
• 54-7 Motion presented, seconded, and carried by all that the Board adopt the Chief Executive Officer performance assessment for 2025-2026.

17. Presentation on plain language - Best practices – Document 17A

• Public officers S. Chenier and M. Landers-Richer presented best practices in the application of plain language in the work and engagement activities of Board Directors.

18. Debriefing on presentation on plain language

• Board members shared their perspectives on the application of plain language, especially in the context of presentations to various groups.

19. Tracking process for Directors’ Engagements – Document 19A and 19B

• Director M. Shaw presented a new mechanism to track and report on Board’s engagement requests, opportunities and commitments.
• It was proposed to establish a subcommittee composed of External Affairs Committee and Internal Affairs Committee members. Board members are to inform Director Shaw about their interest in joining the subcommittee.

20. Adjournment

• 54-8 Motion presented and carried to adjourn the meeting at 3:54 p.m. Eastern Standard Time.

Thursday, March 5, 2026

27. Welcome remarks and roll call

• 54-11 Motion presented, seconded, and carried by all to open the meeting at 12:01 p.m. Eastern Standard Time.

24. Guest list of interested parties for the June 2026 Board meeting – Document 24A, 24B, and 24C

• Director S. Moore presented the schedule and the list of guests to present at the Board of Directors’ June 2026 Board meeting.
• Action: Update the list of former guests from the beginning of the organization and share with Board members.

29. Progress Report on the 3-year interested parties engagement strategy – Document 29A and 29B

• Director L. Berlinguette-Saumure presented an update on the engagement strategy, emphasizing that the new Strategic plan process may modify the content of the present documents 29A and 29B.
• It was proposed to include a new column for “proposed achievements” and at the end to include a column for “achievements”.
• The Public Review Session Guide for organizations will be available to facilitate the step-by-step process of draft standard public reviews; the guide will be available on Accessibility Standards Canada’s website.

30. New – Accessible generative artificial intelligence standard – Document 30A and 30B

• 54-12 Motion presented, seconded, and carried by all that the Board approve the scope of work for the proposed accessible and equitable Generative and Physical Artificial Intelligence Systems standard as presented.

31. New – Accessible cybersecurity standard – Document 31A and 31B

• 54-13 Motion presented, seconded, and carried by all that the Board approve the scope of work for the accessible Cybersecurity standards as presented.

32. New – Accessible communities standard – Document 32A and 32B 

• 54-14 Motion presented, seconded, and carried by all that the Board approve the scope of work for the proposed Accessible Communities standard with additional points provided by the Board of Directors.

33. Standards development update – Document 33A

• A. Podruski presented a comprehensive standards development update, highlighting recent publications and upcoming public reviews for various standards including childcare procurement and emergency egress.

34. Term of Reference - Common Approach to Disability and Disability Assessment Standard – Document 34A

• 54-15 Motion presented, seconded, and carried by all that the Board approve the scope of work for the proposed Common Approach to Disability and Disability Assessment standard.

35. Accessibility Standards Canada’s best practice standards and regulatory requirements standards

• 54-16 Motion presented, seconded and carried that the Board support both the continuation of the work on best practices standards and regulatory requirements standards.

36. Overview discussion and other topics of interest 

• No discussion was held for this meeting

37. In-camera session 

• 54-17 Motion presented, seconded, and carried by all that the Board proceed to the in-camera session with invitation to the Chief Executive Officer to participate.
• 54-18 Motion presented, seconded, and carried by all that the Board close the in-camera session.

38. Other business

• 54-19 Motion presented, seconded that the Board approve Accessibility Standards Canada 2026-2029 strategic plan. Carried with one abstention.

39. Concluding remarks and adjournment

• 53-20 Motion presented and seconded to adjourn the meeting at 3:37 p.m. Eastern Standard Time.
• Board members will reconvene for the Special Board meeting to be held on April 14, 2026.