Advancing Accessibility Standards Research Program: Call for proposals - Invitation to apply for funding
Table of contents
Submission deadline
We must receive your application package no later than 3:00 p.m. (Eastern Standard Time) on January 16, 2026. If we receive it after the deadline, we won’t consider it.
Accommodation requests: If you need accommodations to complete your application, email us at Recherche.NAC-Research.ASC@asc-nac.gc.ca by December 15, 2025.
Questions?
Send your questions by email to Recherche.NAC-Research.ASC@asc-nac.gc.ca.
Description of the program
Overview
Accessibility Standards Canada has reviewed all the expressions of interest submitted. We’re now inviting select organizations to submit a detailed application for research funding. This is the final step in our 2-part process.
Some questions in this application may be like those in the expression of interest. This is your opportunity to give us more details about your proposed research project.
Being invited to apply doesn’t guarantee funding. Based on the information you provide, we will assess your application package to make our funding decision.
Ready to apply?
Before you complete the forms, please carefully review all the information below.
Purpose of this program
This program funds research projects that inform the development of next-generation accessibility standards that fall within federal areas of responsibility. Your research project must align with this purpose and help identify, remove, and prevent barriers to accessibility. Projects must also be inclusive so that anyone can participate, regardless of their needs.
Examples of federal areas of responsibility:
- Government of Canada programs, services, and activities
- federal buildings and national parks
- certain private sector organizations in areas such as:
- banking
- broadcasting and telecommunications
- road transportation services that cross provincial or international borders
- any other sector where the federal government currently has an interest in advancing accessibility
You can consult this list of federally regulated industries and workplaces, to help you determine if your project topic falls under federal areas of responsibilities.
To know more about research activities that are eligible under this program, please see the section “Eligible research activities”.
Activities we cannot fund:
- Local infrastructure, construction or renovation projects (for example, installing a ramp or retrofitting a building to meet accessibility codes)
- Projects focused on areas that are not under federal responsibility, like health care, education, recreation facilities, roads, etc.
- The main activities of your organization
- The development and/or improvement of tools or methodologies, especially ones that are specific to your organization
- The development of tools that are not used to guide the research results but are created with the research findings. For example, maps, apps, technology, audit guides, and training guides, modules or activities.
- The development of standards
- The Standards Council of Canada defines a standard as a document that provides an agreed-upon set of rules, guidelines or characteristics for activities or their results. In the context of this program, a standard is developed and put in place by a recognized standard development body. That is why eligible research projects can aim to support and inform accessibility standards but cannot be aimed at developing them.
- Activities that focus on producing products specifically for Accessibility Standards Canada rather than to inform standards. Project findings must be broadly applicable to the development of standards.
Program objectives
Objective 1: Work with different people and organizations across Canada to move accessibility standards research forward. This is to help support a national network of accessibility expertise.
This includes fostering collaboration with others. This is one of the reasons we ask you to work with project partners from different sectors and/or disciplines. In support of this objective, you will also be asked to share and promote our Centre of Expertise, on your organization’s website, where the information on research projects we fund is available to all.
Objective 2: Involve people with disabilities, other experts, and organizations in every aspect of the research.
This means you should include people with disabilities in all aspects of your research project, including in roles like lead researcher, project manager, participants, etc. It also means recognizing the expertise of people with disabilities that comes with their lived experience.
Objective 3: Identify and share research, information, best practices, and tools about accessibility barriers and standards.
This includes facilitating the sharing of research results with diverse interested parties. The goal is to ensure that evidence-based research is used to inform standards development.
Eligibility requirements
Important: The project you propose in this application must match the project outlined in your expression of interest. You must also demonstrate how you meet all the following eligibility requirements. Please review them carefully.
Eligible organizations
This call for applications is open to selected Canadian organizations that are legal entities in Canada. To be eligible, your organization must fit into 1 or more of the following categories:
- research or educational institution (such as a university)
- not-for-profit organization
- Indigenous organization, including a band or tribal council or other self-governing entity
- provincial or territorial organization (excluding provincial or territorial governments)
Is your organization located in Québec? If your research project proposal is accepted, you must receive confirmation from the government of Quebec stating if you are subject to the Act Respecting the Ministère du Conseil Exécutif. If you are subject to the Act, the government of Quebec must approve the funding agreement before we can finalize it and before you can accept our funding. This requirement is in the Act Respecting the Ministère du Conseil Exécutif.
If you are not subject to the Act, we will need a written confirmation before finalizing the funding agreement.
You will be given a reasonable amount of time to get confirmation and authorization from the Quebec government.
Project timeline
Your research project should start no earlier than April 2026 and must be completed by March 31, 2029.
Project deliverables
Funded organizations must submit 2 reports:
- a research report on the findings of your research project
- an executive summary of the research project written in plain language
Both documents must be:
- submitted in both English and French
- submitted in an accessible Microsoft Word format
- posted online and publicly available for free
Accessibility Standards Canada must receive all your documents, in both official languages, no later than the project end date. Make sure you allow enough time for the translation, formatting and publication of these documents in your project timeline.
For more information on reporting requirements, refer to “What to expect if you receive funding” below.
Maximum funding amount
The amount of money you request per fiscal year of your project must not exceed the amounts you requested in your expression of interest.
Priority research areas
To be eligible, your project must focus on at least 1 priority area.
The priority research areas you choose should match the ones you have identified in your expression of interest. If you’re modifying or expanding your priority research area(s), you need to explain the reason in your application.
For this funding cycle, we have identified the following annual priority research areas for funding:
- automated chat-bots and virtual assistants technology, including virtual assistants using artificial intelligence
- service delivery for people for temporary or episodic disabilities, including mental health-related disabilities and invisible disabilities
- addressing attitudinal barriers and ableism
- environmental sensitivities
We also consider projects that fit under the core priority areas identified in section 5 of the Accessible Canada Act. These include:
- the built environment
- communication, other than information and communication technologies
- design and delivery of programs and services
- employment
- information and communication technologies
- procurement of goods, services, and facilities
- transportation
All the priority areas listed above are explained in the glossary of terms. Please review them carefully to ensure that your project’s focus is eligible for funding, and that it meets the definition of the priority area.
Involvement of people with disabilities
You must involve the following people in your project:
- people with disabilities, people with lived experience, or both
- experts with disabilities
- other subject matter experts and organizations
People with disabilities and lived experience should be involved in every aspect of the project. For example:
- staff and members of your research team
- partners
- members of advisory committees
- research participants (such as for surveys and focus groups)
Partnerships and collaborations
You must engage partners to help you deliver your research. You should aim to find active partners and collaborators from various sectors and disciplines. They must support the creation of a national network of accessibility expertise. They must also encourage the participation of people with disabilities in your research.
Partnerships can be made with non-profit organizations, private sector organizations*, governments, or individuals.
We make the distinction between active partners and collaborators.
An active partner has a shared interest in the project’s success. They:
- use their expertise to engage in research activities and advance the research project
- have specific duties that have a direct impact on the research findings
- bring something tangible to your project through defined roles and activities
- Help make decisions about some components of the project.
Collaborators participate in the project in a valuable way, but do not directly influence the project results. They help you with valuable activities but are not involved in the decision-making process of the project. For example, a collaborator:
- engages people with disabilities
- recruits project participants
- shares surveys or other project engagement tools
- disseminates the project results.
If you have received funding from Accessibility Standards Canada for a research project in the past, we ask that you consider an active partnership with at least one entity that you have not worked with before.
*If you are partnering with a for-profit organization to help deliver part of the project and plan to pay for their services with funding requested from Accessibility Standards Canada, the nature and intent of their work must be:
- non-commercial
- not intended to generate profit, and
- in support of the program’s priorities and objectives.
Minimum number of partnerships
You must meet the following minimum number of required active project partners. The minimum number required is based on the amount of funding you are requesting:
- if you’re asking for $100,000 in funding or less per fiscal year, you must have an active partnership with at least 1 other organization
- if you’re asking for more than $100,000 in funding per fiscal year, you must have an active partnership with at least 2 other organizations. One of these must be a national disability organization
- If your organization is an Indigenous or a national disability organization (as defined below), 1 of your partners doesn’t have to be a national disability organization.
National organization: An organization with a national mandate that conducts activities in 4 or more provinces or territories. It may work in partnership with other organizations or have offices in different provinces or territories.
Disability organization: An organization that prioritizes disability advocacy, research, and products.
Indigenous organization: This includes bands, tribal councils, and other self-governing entities.
How to apply
Step 1. Download and complete the application form and budget detail template
1. Application form
- Microsoft Word (docx)
2. Budget detail template
The budget detail template is available in 2 formats: Excel (xlsx) and Microsoft Word (docx).
The subtotals and totals are calculated automatically if you use the Excel format. You must do the calculations manually if you use the Word format.
You can choose from two template options:
Option 1: Full project template
This template allows you to enter the expenses for all the fiscal years of the project in 1 table for each cost category.
Option 2: Yearly template
In this template, you enter the requested funding in separate tables for each fiscal year of your project. The tables in this template are simpler and may work better with screen readers.
Step 2. Obtain partnership letters
Every partner and collaborator you list in your application must provide a letter that states:
- their name
- their roles and responsibilities in the project
- the amount of their cash contributions, if any
- the in-kind dollar value of the goods or services they’re providing, if applicable
We need your partners and collaborators to provide these details to ensure they match the information you submit in your application form and budget template.
Step 3. Obtain letters from any other sources that are providing cash and in-kind contributions
Every source that provides cash funding or in-kind contributions to your project must submit a letter. In the letter, they must state:
- their name
- the amount of their cash contributions, and to what project tasks or objectives they are contributing, if applicable
- the in-kind dollar value of the goods or services they’re providing and to what project tasks or objectives they are contributing, if applicable
We need the contributors to provide these details to ensure they match the information you submit in the detailed budget detail template.
Refer to the “Cash and in-kind contributions” section for more information on what is a contribution.
Step 4. Submit all required documents by email
Send the following to us by email:
- the completed application form*
- the completed budget detail template*
- letters from your partners
- letter(s) confirming cash and/or in-kind contributions received from other sources
*For accessibility purposes, please submit the documents in the same format you downloaded them. Do not save the Word documents as a PDF; send it to us in the Word format. No electronic signatures are required for the documents.
Email all documents to Recherche.NAC-Research.ASC@asc-nac.gc.ca. Your email must be dated no later than 3:00 p.m. (Eastern Standard Time) on January 16, 2026.
An automatic email will be sent to you confirming that we received your documents. Please check your spam folder if you haven’t received this confirmation within 24 hours after sending your documents.
Other useful information for your application
Eligible research activities
The following are examples of eligible research activities:
- assessing current knowledge and identifying gaps in priority research areas to help develop the next generation of standards
- performing research that will inform standards development in priority areas
- reviewing, assessing, and summarizing existing body of evidence on accessibility standards in 1 or more priority areas
- identifying gaps in evidence and best practices. This should support the development of new standards
- looking at current accessibility standards in Canada and internationally. This includes how standards are being used and what these standards have achieved.
- advancing research to increase knowledge and generate data in federal areas of responsibility
- understanding the lived experiences of people with disabilities
- understanding what accessibility means in the priority research areas
- advancing research on the experiences, understandings, and perspectives of people with disabilities in priority areas
- conducting other research activities that support the program’s goal
- developing recommendations or best practices
If you plan to engage participants, your project plan should include an ethics review.
- foster collaboration across sectors and/or disciplines
- support the creation of a national network of accessibility expertise
- encourage the participation of people with disabilities in the research agenda
- facilitating the sharing of the research results with diverse stakeholders in a way that is understandable and useful
Cash and in-kind contributions
Contributions are cash or in-kind support you receive outside Accessibility Standards Canada’s funding. They are essential to the project’s success. Contributions can be made by your organization or other contributors, for example other organizations, your project partners, or individuals.
You must identify all contributions made to the project and their value in your budget detail template. This is important as it shows that your organization, partners, and other collaborators are engaged in the project.
Any contributions made by entities other than your organization must be accompanied by a letter confirming the contribution. Refer to the “How to apply” section, item 3.
- Cash contributions is money used for project costs and activities tied to your project goals which was not provided by Accessibility Standards Canada.
- In-kind contributions are considered real contributions to the cost of the proposed project, but aren’t reimbursable since they are not provided in cash. For example, it can be an organization or an individual contributing expert time and salary, services, or goods to the project.
- Salaries from individuals holding an academic position at a post-secondary institution working on the project must be counted as an in-kind contribution, since it is not an eligible project expense.
Limits of government assistance
If we approve your application, the total funding you get from us and any level of government (federal, provincial, territorial, or municipal) can’t exceed 100% of the total eligible project costs.
After you apply
Evaluation process
Accessibility Standards Canada will review and evaluate all application forms, budget detail templates and relevant documents. This evaluation will assess:
- how the proposed activities support the program’s purpose, objectives and priorities
- the need for the proposed activities
- the qualifications and track record of the applicant
- the demonstration of the support/funding required for success
- the value for money
We will notify all organizations of the outcome of this evaluation by March 2026. The program aims to finalize the process and have funding agreements signed for approved projects to start in April 2026.
Funding decisions
Accessibility Standards Canada determines the eligibility of each applicant, each project, and all project-related expenses.
All decisions regarding eligibility and approval for funding are final.
What to expect if you receive funding
Here is information on how you could receive your funding, what we expect you to do throughout the project, and a few other important requirements. Not all requirements are listed here; we will provide more information to successful applicants once we sign a funding agreement.
How we provide funding
If we approve your project, we will decide if we will fund it through a grant or a contribution funding agreement.
A funding agreement is the contract between the approved organization and Accessibility Standards Canada. It outlines the terms and conditions you agree to follow by receiving funding. It also outlines the goal of your project and includes specific reporting and evaluation requirements. These requirements can vary between a grant or a contribution agreement.
The approved organization and Accessibility Standards Canada must sign the agreement. We cannot fund project activities that take place before the funding agreement is signed by both parties.
Reporting requirements
If we approve your project for funding, you will have to follow specific reporting requirements throughout your project. Those requirements include performance reporting and financial reporting. All reporting requirements and conditions will be detailed in the funding agreement.
Performance reporting
Performance reporting tracks the progress and the results of the project. We use it to assess the performance of funded recipients and their project. All funding recipients must submit:
- Regular activity reports. These are periodic reports on your project activities and the progress made towards the expected results. Your funding agreement will indicate when the reports are due.
- A final activity report on the results achieved. This will be due 2 months after the end date of the project.
- Accessibility Standards Canada will provide templates for both reports.
Financial reporting
Financial reporting tracks the planned and actual spending of the allocated funds throughout the project. We use this information to calculate payments. It also ensures that recipients spend Accessibility Standards Canada’s funds as set out in the funding agreement.
At the end of the project, funding recipients must provide a full list of the contributions received from other sources for the project.
Recipients who receive funding through a contribution agreement must also submit financial reports throughout the project. These include:
- Reports forecasting the funding expenditure. It must show how the funding was spent in the past, and how the remaining funding is planned to be spent in the future, for the whole duration of the project.
- Periodic reports on the actual spending. It must show how the funding was spent in each budget category, as per the funding agreement, for a specific period.
- Accessibility Standards Canada will provide the templates for these reports. Your funding agreement will indicate when they are due.
Official languages requirements
We’re committed to promoting the use of English and French in Canada. We also support measures that enhance the vitality of official language minority communities. If you receive funding, you agree to follow our official languages’ requirements. These are set out in your application and in the funding agreement.
Funding recipients must agree to:
- make announcements to the public about the project in both official languages
- provide their project-related services and documents in both official languages
- encourage members of both official language communities to participate in the project
- provide services that meet the needs of both official language communities when appropriate
Intellectual property
Funding recipients will own any intellectual property that they or a third party create related to their project. Sometimes, this intellectual property may be helpful to Canadians. For this purpose, Accessibility Standards Canada will have shared use of this intellectual property, as long as using it is not damaging to the recipient.
This means Accessibility Standards Canada will have shared use of the research report and executive summary that funding recipients must submit as part of the program’s requirements.
Shared use could mean further use of the data for research purposes. It may also mean publishing the intellectual property on a Government of Canada website or in printed documents.
Acknowledgement of financial assistance
Funded recipients must publicly acknowledge that they have received funding from Accessibility Standards Canada. They must do it in English and French. This must appear in all project-related communications, materials, and promotional activities. This must also appear in the research report and the executive summary. Other related requirements may be included in your funding agreement. Consult Accessibility Standards Canada’s website to find guidance on how, where, and when to acknowledge the funding received.
Glossary of terms
Terms used on this page
Accessibility
Accessibility means barrier-free access. It gives every person an equal opportunity to participate in society—regardless of disability.
Accessibility standard
Standards guide the activities of organizations in a way that is consistent across sectors. It means that people can expect the same level of service or the same quality of products. Accessibility standards are intended to remove barriers. They ensure that people with disabilities can fully and equitably participate in society.
Barrier
A barrier is anything that makes it harder for someone with a disability or functional limitation to participate fully and equitably in society. Barriers come in many forms. They may be physical, architectural, technological, or attitudinal. They may relate to information or communication. They may also be a result of a policy or practice.
Disability
The Accessible Canada Act defines disability as “any impairment, including a physical, mental, intellectual, cognitive, learning, communication, or sensory impairment—or a functional limitation—whether permanent, temporary, or episodic in nature, or evident or not, that, in interaction with a barrier, hinders a person’s full and equal participation in society.”
National disability organization
These organizations help people with disabilities participate in society. Under this program, they must have a national mandate and conduct activities in 4 or more provinces or territories. They may work in partnership with other organizations or have offices in different provinces or territories.
Partnership
Partnerships are collaborative arrangements between an organization that received funding and an individual or another organization. They can include both financial and in-kind contributions. Partners can’t be a member of the applicant’s organization. Partnerships can include collaborations with any of the following:
- other research organizations with complementary mandates
- organizations that specialize in certain aspects of research (for example, data collection, survey facilitation, development of specialized software, financial matters)
Research priorities
Annual priority research areas
Automated chat-bots and virtual assistant technology, including virtual assistants using artificial intelligence
A chatbot is a computer program that automates repetitive tasks within a defined scope. The chatbot can be used to help decrease repetitive office tasks or to personalize automated client interactions. It can use conversation to help people find answers to common questions, provide information, collect data or analyze user issues.
Virtual assistant technology is a tool that can perform different tasks or services for a user. The person uses commands or questions to use the virtual assistant. The interaction can be done in writing, through a graphic interface or verbally. This research priority refers to the accessibility of these tools.
Service delivery for people with temporary or episodic disabilities, including mental health-related disabilities and invisible disabilities
This relates to the need for organizations to consider accessibility when planning, creating, implementing, and delivering programs and services, specifically for people with temporary or episodic disabilities, including mental health-related disabilities and invisible disabilities. An important aspect of this priority is involving people with disabilities in the design and delivery process of services.
Temporary disabilities are understood as a disability that only affects a person for a limited period of time and can be expected to recover to some extent with treatment or time. Episodic disabilities are understood as disabilities that can change over time, sometimes unpredictably.
Mental health is a state of well-being. It includes our emotions, feelings of connection to others, our thoughts and feelings, and being able to manage life’s highs and lows. Mental health-related disabilities can be understood as the reduced ability for a person to function effectively over a prolonged period of time due to a condition of mental impairment or a mental disorder.
Invisible disabilities can be understood as disabilities that may not be noticeable. This means you likely can’t tell a person has a disability by looking at them or communicating with them.
Addressing attitudinal barriers and ableism
This research priority refers to the need for organizations to consider attitudinal barriers and ableism, and identify ways to remove them.
Attitudinal barriers are the ways people think and feel about people with different disabilities, which results in limiting the potential of people with disabilities. These barriers usually stem from misconceptions and assumptions about living with a disability. Examples include stereotypes, bias, discrimination, and prejudice.
Ableism is conscious or unconscious thoughts, beliefs, actions, and practices that discriminate against people with disabilities. It can limit the opportunities of people with disabilities and reduce their inclusion in their communities. Ableism can be individual or systemic (barriers that are integrated within policies, laws, regulations, and practices). Ableist assumptions can result in harmful stereotypes, misconceptions and generalizations of people with disabilities and their experiences.
Environmental sensitivities
Environmental sensitivities are negative health effects that come from being exposed to environmental factors such as chemicals, scents, biological agents and radiation in the air, water, food, homes and buildings where we live and work. These factors can include contaminants such as smoke, molds, dust, perfumes, vehicle exhaust, fluorescent lighting and more. People who have allergies or a sensitivity to certain products may have a bad reaction to a much lower level of chemicals, perfumes or environmental triggers than the average person. Their reaction is a medical condition. It is a recognized disability. People with allergies or environmental sensitivities are entitled to protection. People who experience environmental sensitivities can encounter barriers to full participation when environmental factors that trigger a negative health reaction are present. This research priority refers to the need to remove or reduce triggers in the environment that cause negative health effects.
Priority areas identified in the Accessible Canada Act
Built environment
This research priority refers to the need to make built environment accessible.
A built environment is a physical area built by people for human activity. This includes buildings and urban spaces where people live, work, play, or visit.
For example, an accessible design removes barriers to accessibility for individuals who:
- Use mobility devices. For example, designs that include elevators, ramps, and automatic doors and that ensure adequate space.
- Have sensory or cognitive needs. For example, designs that remove barriers by:
- using lighting, sounds, or textures
- limiting or removing scents or causes of sensory overload
- providing visual, auditory, or tactile cues
- Require wayfinding assistance. For example:
- visual signage and cues such as symbols, large print, and contrast
- audible or tactile signage and cues, such as Braille and textures
Communication, other than information and communication technologies
This research priority refers to ensuring that people with disabilities have access to communication tools that support both giving and receiving information.
Communication is a 2-way process that happens when people give and receive information in face-to-face interactions. It also includes:
- reading and understanding written information (such as on websites and social media)
- completing and signing forms and documents
It excludes the development of the tools themselves. For example, providing access to:
- different communication methods (such as in person, on the phone, in writing, online, or via video)
- alternative format (such as accessible websites, print, Braille, plain language texts), and processes such as an electronic signature option
- sign language interpretation (American Sign Language, Langue des signes québécoise, Indigenous Sign Language)
Design and delivery of programs and services
This relates to the need for organizations to consider accessibility when planning, creating, implementing, and delivering programs and services. An important aspect of this is involving persons with disabilities in the design and delivery process.
Employment
This research priority refers to accessibility in the context of employment. For example:
- having accessibility features in the workplace (such as offering flexible schedules and providing access to accessible technology)
- eliminating barriers related to attitudes in the workplace (due to, for example, discrimination, lack of knowledge, or lack of awareness training)
- making recruitment, retention, and promotion more accessible by, for example:
- including accessibility features in the hiring process
- correcting situations where few or no persons with disabilities have been hired or serve in management roles
- providing accessible employment for youth with disabilities transitioning from school to work
Employment is when someone receives money in exchange for work for an employer.
Information and communication technologies
This refers to any communication device that enables people to access, store, transmit, understand, or use information. These technologies include:
- radio, television, cell phones, satellite systems
- computer and network hardware
- services such as video conferencing and distance learning
- analogue technology, such as paper communication
- any form of technology that transmits information
This research priority refers to projects that address technology-related barriers that affect the accessibility of a technology that facilitates communication. It excludes projects aimed at developing such technologies.
This research priority relates to the need for organizations to consider accessibility and barriers when buying goods, services, or facilities that people with disabilities will be using.
Procurement of goods, services, and facilities
This research priority focuses on buying goods, services, and facilities by and for the federal government, for the use of the federal government and Canadians.
Transportation
This refers to the action of transporting someone or something from one destination to another, or the process of being transported.
This research priority relates to the accessibility of transportation policies and programs. It also refers to providing access to, and the accessibility of, transportation modes that are federally regulated.