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As part of the requirements of your funding agreement, you must collect and report specific data during and at the end of your project. This helps us understand how your project contributes to the objectives of the funding program. It also shows us how well the program is working. The following describes what data you must collect and report when completing the interim activity and final activity reports, and why it needs to be collected.

People involved in your project

We ask that you keep track of the number of people who are involved in your project. This means everyone participating in the planning, design, and delivery of the project. This helps us understand how many people are contributing to your project.

This includes:

• Staff and members of your research team
• Your partners
• Members of advisory committees
• Research participants (such as for surveys and focus groups)

Involvement of people with disabilities

One of the program objectives is “Involving people with disabilities, other experts, and organizations in every aspect of the research”. We ask you to demonstrate how people with disabilities are involved in all aspects of your project to understand:

• how your project supports this objective
• the impact people with disabilities have on your project

You must report on the number of people with disabilities involved in your project, as well as their specific responsibilities, in the following roles:

• Involved directly in the project delivery (for example doing project design, project management, data collection, data analysis, report writing, providing expert advice, or participating in advisory committees)
• Involved as participants, providing data for the project (for example participation in focus groups, surveys, or interviews)

Intersectionality of people involved in your project

In addition to people with disabilities, we encourage you to involve people from diverse social identities in your project. Intersecting identities create unique lived experiences. We want you to consider the needs and perspectives of these groups in your research project. Collecting this data helps us show how your project supports diversity and inclusion.

This also supports the government of Canada’s commitment to consider intersectionality in the development of policies, programs and legislation. This data will help us show to Canadians that the funding we provide to organizations promotes intersectionality in accessibility research.

You must report on the number of people involved in your project who identify with any of the following groups:

• Women
• Visible minorities (defined by the Employment Equity Act as “persons, other than Aboriginal peoples, who are non-white in colour”)
• Indigenous (First Nations, Métis, Inuit)
• Newcomers to Canada, such as:
  • permanent residents (including people who have received "approval-in-principle" from Immigration, Refugees and Citizenship Canada to stay in Canada)
  • refugees (protected persons)
  • temporary residents (including student, worker, or temporary resident permit holders)
• Seniors (aged 65 and older)
• Youth (aged 29 and younger)
• 2SLGBTQI+ individuals (two-spirit, lesbian, gay, bisexual, transgender, queer, intersex, and those who identify as sexually or gender diverse)
• People living in official language minority communities (a community where a person’s preferred official language is not the majority language)

Why we collect this data

We know that not everyone may want to share this information. However, you must give everyone involved in the project the opportunity to self-declare. When asking for this data, be clear about why the information is being collected and how it will be used.

Here is an example of text you can include when collecting information:

Documents you intend to produce and publish

Your project activities must include the dissemination of knowledge. This means distributing the project findings so they reach many people and organizations. This demonstrate how you are meeting this requirement, we ask that you track and report on these types of publications you plan to produce and publish:

• Peer-reviewed articles
• Non–peer reviewed articles
• Technical papers
• Reports (other than the research report)
• Videos
• Presentations or speeches at conferences or workshops
• Websites
• Materials produced in alternative formats or styles, such as:
  • American Sign Language, Langue des signes québécoise or Indigenous sign language
  • e-text
  • plain language